Schedule Builder Instructions

If you are a first-time student, you must take some extra steps to set up your account before using Schedule Builder. Learn more in the "Additional Steps for First Time Students" section below.

TO Open Schedule Builder

1. Log in to MyIvy

2. Select "Student"

This is located on the left side of your screen.

3. Select “Course Info”

This is located on the left side of your screen.

4. Select “Schedule Builder”

This is a green bar link under "Add/Drop Classes" and above "Class Schedule."

TO REGISTER FOR CLASSES

The following instructions assume that you are starting on the Schedule Builder main page. If you need help accessing Schedule Builder, follow the steps outlined in the "Steps to Open Schedule Builder" section above.

If you are a first-time student, you must take some extra steps to set up your account before using Schedule Builder. Learn more in the "Additional Steps for First-Time Students" section.

(1) CONFIRM TERM AND LOCATION

a) Select Term

From the main page of Schedule Builder, select the term you wish to register for and click "Save."

b) Select Campus

Select the campus or campuses you wish to see courses from and click "Save."

If you are considering taking online courses, include IvyOnline as a "campus." IvyOnline courses are completed 100% online and allow you to learn on your own schedule, within a certain timeframe. There is no scheduled class meeting time, although the course could involve scheduled activities such as online office hours, chats, or other “real-time” presentations. You can learn more about Online Only (Online—Asynchronous) classes and other class formats here.

c) Verify Your Address

A "Verify Your Address" window will appear. Use the "Click Here" link to view your personal information.

d) Review Your Personal Information

Your personal information will load in a new tab in your Internet browser. If any information is incorrect, choose the info you would like to update, fill out the form that appears, then click "Submit."

e) Confirm Your Address is Correct

Once you have reviewed or updated your personal information, navigate back to the tab of your Internet browser that is called "Schedule Builder," and click the green "My Address is Correct" button.

This will bring you to the Schedule Builder Main Page.

NEXT—IF YOU HAVE AN ACADEMIC PLAN:

If you have already created an academic plan with your advisor for the upcoming term, no searching for courses is needed!

• Look for the blue box under "Courses" on the left side of your screen, and click the "click here" link.
• This will replace the blue box with a list of the courses that you and your advisor selected previously.
• Review those courses to make sure they are correct.
• If they are correct, skip to step 3a. If you wish to change them, proceed to step 2.

NEXT—IF YOU DON'T HAVE AN ACADEMIC PLAN:

(2) SELECT YOUR COURSES

If you do not have a plan created with an academic advisor or you wish to change the plan listed, follow the steps below.

a) Set Your Course Preferences

Begin searching for courses by setting the filters at the top of your screen to fit your preferences. Enter your preferences for each of the following filters:

• Course Status – Open, Open and full, Open and full with waitlist open
• Campuses – The campuses you selected in step 1b will be applied to the filter, but you can change your selection while searching for classes
• Instruction modes – Traditional, Online Only, Blended Primarily Traditional, Blended Primary Online, Learn Anywhere, Virtual
• Term – The term you selected in step 1a will be applied to the filter, but you can change your selection while searching for classes
• Parts of Term – First/Second/Third/Fourth Four-weeks, First/Second Eight-weeks, 12-weeks, 16-weeks, Early start, Non-standard

b) Go To the "Add Courses" Page

Once filters are set, click the green "+ Add Courses" button in the "Courses" section. This will take you to the "Add Course" page.

c) Select Subject and Course

Use the dropdowns to select your desired "Subject" and "Course."

d) Review Course Descriptions

Once selections are made for each dropdown, a description of the course will appear for you to review. If you need more information about a course, visit the course catalog.

e) Add Courses

Once you have found a course that you would like to take, click the green "+ Add Course" button. Repeat steps 2d and 2e to add more courses.

f) Click Done

When you are done adding courses, click the green "Done" button. This will take you back to the Schedule Builder Main Page with the new course(s) listed in the "Courses" section.

(3) SET YOUR BREAKS

If you have work or other obligations scheduled already, create "Breaks" in Schedule Builder for any times you are unavailable to take classes. This will help Schedule Builder make the optimal course schedule for you.

a) Go To the "Add Break" Page

In the "Breaks" section, click the green "+ Add Break" button. This will take you to the "Add Break" page.

b) Complete the Break Form

On the form, name the reason you are unavailable and set the days of the week and times when you are regularly unavailable then click the green "+ Add Break" button.

Repeat steps 3a and 3b to add more breaks.

(4) Generate & SELECT Your Schedule

a) Generate Your Schedule

Once you've added all courses and breaks, go to the "Schedules" section at the bottom of the page, and click the green "Generate Schedules" button. Schedule options will populate in the section.

You can view the schedules in three ways:

• In-Depth View – Click the "View" link to see full details of the schedule. Each course is listed followed by a chart showing which weeks the course is offered. Under that, a calendar of one week is shown. You can click the "Back" button in the top left of your screen to go back to the list of schedule options.
• Quick View – Hover or click the magnifying glass icon to see a small calendar depiction of the schedule.
• Compare View – You can see two or more of the small calendar views at once to compare schedules. Check the box toward the left of your screen for each schedule you wish to compare. Then click the green "Compare" button at the top of the results list. An overlay will appear for you to review.

Please note that any Online Only courses that allow you to complete coursework whenever you'd like and do not have a set schedule will not show up on a schedule's visual calendar representation.

b) View Your Best Schedule

Once you've found the perfect schedule, click the link to "View" the schedule. This will open a new screen with an in-depth view of the schedule.

c) Save to Your Shopping Cart

Click the green "Send to Shopping Cart" button at the top of your screen. This will take you to the Schedule Builder Shopping Cart Page.

d) Email Your Proposed Schedule

At this point, your schedule is not finalized, but it may be helpful to share it with your academic advisor for review or a family member who needs to know when you will be in class or unavailable for other activities.

If you would like to email your proposed schedule, click the "Email" button in the top right of your screen. You will also be able to print or email the schedule after you have completed your registration.

(5) COMPLETE YOUR REGISTRATION

a) Review Your Shopping Cart

Review your proposed schedule in the Schedule Builder Shopping Cart to make sure it's 100% correct.

b) Edit Cart if Needed

A schedule is not set in stone when it is in the Shopping Cart. You can make changes to it by clicking the "Edit Cart" button in the top right of your screen and repeating any of the steps above as needed.

c) Register

Once you have confirmed the schedule is correct, click the green "Register" button in the top right of your screen.

d) Accept Financial Responsibility

Read the Financial Responsibility Acknowledgement that appears on the screen, and click "Accept" if you wish to proceed.

If you have any concerns about this agreement, please speak with your academic advisor or a member of your local financial aid department.

e) Confirm Acceptance

On the "Please Confirm" overlay, click the green "Continue" button.

f) Save and Continue

To officially complete your registration, click the green "Save and Continue" button.

(6) VIEW YOUR COMPLETED SCHEDULE

An overlay will appear with your Registration Results, which will outline which classes you successfully registered for and which (if any) you are not able to register for.

Any classes that you successfully registered for will now be listed in the "Current Schedule" tab in the green bar at the top of your screen. They will be available in IvyLearn two days before the class's start date.

Unable to Register for a Course

If you are not able to register for a class, the Registration Results will outline why. Please speak with your academic advisor if you believe this reason is in error or if you need help deciding which class to take instead. Any classes that you were not able to register for will remain in your shopping cart until you edit the cart to remove them. The class may offer a waitlist that you can join using the steps outlined in the "Waitlists" section of this page.

Adding Courses

If you would like to add any courses to your current schedule, repeat this process, adding only the new courses in steps 2a–2f above.

TO VIEW or EMAIL YOUR SCHEDULE

The following instructions start on the Schedule Builder main page. If you need help accessing Schedule Builder, follow the steps outlined in the "Steps to Open Schedule Builder" section above.

If you are a first-time student, you must take some extra steps to set up your account before to using Schedule Builder. Learn more in the "Additional Steps for First Time Students" section below.

Your Current Schedule

1. Click "Current Schedule"

On the opening screen of Schedule Builder, in the green bar at the top of your screen, click "Current Schedule."

2. Click "Email" & Fill Out Form

Click the "Email" button in the top right of your screen. Complete the short form that appears to send it to your desired recipients.

A Proposed Schedule

For schedules that you previously placed in your Shopping Cart but have not yet finalized (completed registration for), follow these instructions:

1. Click "Shopping Cart"

On the opening screen of Schedule Builder, in the green bar at the top of your screen, click "Shopping Cart."

2. Click "Email" & Fill Out Form

Click the "Email" button in the top right of your screen and complete the short form that appears to send it to your desired recipients.

If you do not see a schedule in your Schedule Builder Shopping Cart, you may need to build your schedule. To learn how to do that as part of the registration process, see the"Steps to Register for Classes" section above.

As a reminder, any schedule in the Schedule Builder Shopping Cart is not final. You must complete steps 5a–5f in the "Steps to Register for Classes" section above to register for the classes. 

SET UP YOUR MYIVY ACCOUNT

As a first-time student, you will need to set up your MyIvy account prior to registering for classes.

1. Go to MyIvy

The URL is: https://myivy.ivytech.edu/

2. Click “First Time User?”

3. Review the Ivy Tech Community College Acceptable Use Policy, and click “I Agree”

4. Enter the Requested Information

You should have received an email to the address you applied to Ivy Tech with, which includes your Ivy Tech email address.

5. Click “Get Started”

6. Enter Your Personal Information

You should have received an email to the address you applied to Ivy Tech with, which includes your Ivy Tech student ID number.

7. Get a Validation Code

Enter your personal email address and cell phone number and choose your preferred method to receive your validation code.

8. Check “I’m not a robot” and click “Next”

10. Enter Your Validation Code and click “Next”

13. Create Your Password

14. Log In

If you need to register for classes once you are logged in, view the video tutorial towards the top of this page or view step-by-step instructions in the "Steps to Register for Classes" section above.

If you are unable to register for a class because it's full, the class will remain in your Schedule Builder Shopping Cart and may display the option to join a waitlist. A waitlist is like standing in line for your turn. If anyone drops the class before it starts, the first person on the waitlist will be notified. If a second person drops the class, the next person on the waitlist will be notified, and so on until the class begins.

To Join a Waitlist

The waitlist option only shows up when a course is full. You may see a screen like the one below. If you would like to join the waitlist, click the course checkbox and select "OK." Then proceed through the registration steps as normal.

Getting Into the Class

Once you are on a waitlist, check your email in MyIvy each day. If a seat becomes available, you will receive an email notification that a seat is open. You will then have 24 hours to register for the class or the waitlist function will remove you from the waitlist and offer the seat to the next student on the list.

When you are notified that a seat is open for you, go to Schedule Builder and start at step 5 in the "Steps to Register for Classes" container.

Questions?

If you have any questions regarding a waitlist, please contact your local Registrar's Office.