SATISFACTORY ACADEMIC PROGRESS (SAP) GUIDELINES
To remain in good academic standing at the College and retain eligibility for Title IV financial aid, students must maintain a minimum grade point average (GPA), complete the courses in which they enroll, and complete their program of study within a reasonable period of time. The following standards are applied to all degree seeking students (those who receive Title IV financial assistance as well as those who do not) to indicate satisfactory progress:
1. Students must maintain a cumulative GPA that is greater than or equal to 2.0.
- Academic skills advancement (ASA) and transfer courses are not calculated in your GPA.
2. Students must complete 67% or more of all attempted courses.
- All for-credit courses taken at Ivy Tech, transfer credits from other institutions and verified competency credit are included in this calculation.
- Withdrawals and repeated courses will be counted toward all hours attempted. When courses are repeated, only the earned credit hours associated with the higher grade will be counted in the completion rate calculation. If both grades are equal, only the earned hours from the earlier course will be included in the completion rate calculation.
- Example: A student who attempts 12 credit hours in a given semester must complete no fewer than 8 credit hours in order to remain in satisfactory academic progress.
3. The credit hours attempted by a student are within 150% of the total credit hours required by the student's declared program.
- Up to 30 credit hours of Academic Skills Advancement (ASA or college prep courses) will be excluded from the maximum time frame calculation.
- Attempted hours associated with repeated coursework will be included in this calculation.
- If at any time it is determined to be mathematically impossible for the student to complete their program within the maximum time frame, the student will be terminated from financial aid.
- Example: The Associate of Applied Science Degree in Office Administration = 61 hours x 150% = 91.5 hours. Students would be required to complete this program within 91.5 attempted credit hours.
FAILURE TO MEET SATISFACTORY ACADEMIC PROGRESS (SAP):
Students who fail to meet SAP standards will be subject to a series of intervention activities and related restrictions until such time as they restore satisfactory progress or are terminated from financial aid or academically dismissed due to repeated unsatisfactory progress. Students who are terminated for lack of satisfactory progress may apply for an appeal. SAP status includes all previous academic history. Statuses are updated at the end of each semester. It is the student's responsibility to monitor their SAP progress via Campus Connect.
Below is a listing of SAP statuses and definitions:
- Good - Students who meet the standards are in good standing and are financial aid eligible.
- Warning - When a student fails to meet one of the standards, they are placed into warning status, and are given one semester in which to progress and meet the standards necessary for good standing. Students in warning status remain eligible for financial aid for one semester.
- Terminated - When students in warning status fail to meet the standards required for good standing, they fall into terminated status and are no longer eligible for financial aid and may not re-enroll. Terminated students may file an appeal. The result of the appeals process places students into one of three statuses, probation, academic restriction, or academic dismissal. (Individuals whose appeal is denied for financial aid may continue to enroll as a self-pay student with an appeal approved for Academic Restriction.)
- Probation - Based upon the outcome of the SAP appeal, students may be placed on Probation. Probationary students may continue to be eligible to receive financial aid, but are subject to interventions designed to support academic progress.
- Academic Restriction - Based upon the outcome of the SAP appeal, students may be placed on Academic Restriction. Students placed on Academic Restriction are not eligible for financial aid, but are allowed to re-enroll and self-pay. Students on Academic Restriction are subject to interventions designed to support academic progress.
- Academic Dismissal - Based upon the outcome of the SAP appeal, students may be academically dismissed from the College. Further, students in Academic Restriction status who fail to make progress toward good standing may also be academically dismissed. Academic Dismissal is for a minimum of one semester during which time the student is not allowed to enroll. Upon returning from academic dismissal, the student re-enters under the Academic Restriction status and remains ineligible to receive financial aid, but may continue as a self-pay student.
Students on Probation/Appeal Approved status must:
- Complete all courses enrolled for the term,
- Obtain a "C" or better in all courses for the term,
- Comply with their Individualized Academic Plan (IAP), and
- Comply with all other conditions of their approved appeal, including one mandated intervention to support academic progress.
Students on Academic Restriction status must:
- Meet with advisor to reevaluate appropriate program of study and update IAP to include two mandated interventions to support academic progress,
- Be limited to six credit hours per term for at least two semesters, repeating failed courses when possible, and
- Achieve a term GPA of 2.0 or higher.
Important Dates If Appealing for Spring 2014 Term:
- If you submit your appeal and all required documentation by December 20, 2013 your appeal will be reviewed and you will be notified of the decision via your Ivy Tech e-mail account no later than January 3, 2014.
- If you submit your appeal and all required documentation by January 3, 2014 your appeal will be reviewed and you will be notified of the decision via your Ivy Tech e-mail account no later than January 11, 2014.
- If you submit your appeal and all required documentation any time after January 3, 2014 your appeal will be reviewed and you will be notified of the decision via your Ivy Tech e-mail account within 14 days of the submission.
View examples of various SAP situations
Federal Return of Funds
Federal financial aid recipients who withdraw or stop attending all classes before the 60 percent point in the term will owe money back to the federal government and/or Ivy Tech. More information on Federal Return of Funds