Ivy Tech Alumni Association By-Laws

Alumni Association By-Laws (pdf)

ALUMNI ASSOCIATION BY-LAWS

ARTICLE 1

This organization shall be known as the Ivy Tech Community College Alumni Association, (hereinafter referred to as the “Association”).


ARTICLE II. MISSION, VISION AND PURPOSE

Section 1. Mission. To be the best two-year college Alumni Association in America.

Section 2. Vision. We inspire alumni to be engaged in the life of Ivy Tech Community College and to support and advance its vision of Changing Lives, Making Indiana Great.

Section 3. Purpose. The purpose of the Ivy Tech Community College Alumni Association is to:

  1. Support and advance the mission and vision of Ivy Tech Community College.
  2. Provide a medium through which alumni, both graduates and former students, and friends can foster a spirit of pride and loyalty for Ivy Tech Community College.
  3. Develop programmatic outreach efforts to encourage alumni participation in Ivy Tech Community College.
  4. Communicate with alumni regarding the achievements and needs of Ivy Tech Community College.
  5. Serve as a resource for career development and placement.
  6. Encourage action in promoting and advancing the interest and general welfare of Ivy Tech Community College.
  7. Participate in fundraising for the Ivy Tech Foundation, Inc.
  8. Recognize the personal and professional achievements made by Ivy Tech Community College alumni.

ARTICLE III. MEMBERSHIP

All graduates and former students who have completed six (6) credit hours at Ivy Tech Community College shall be considered alumni. Membership types shall include general and honorary.

Section 1. General Membership. Shall include all graduates and former students who have completed six (6) credit hours at Ivy Tech Community College.  General Members will receive the e-update, be eligible for alumni achievement awards and will be able to take full advantage of all affinity partnerships.

Section 2. Honorary Membership. Are members or former members of the State or Regional Trustees of Ivy Tech, or are directors or former directors of the Ivy Tech Foundation, Inc. or friends of Ivy Tech recommended for Honorary Membership. Honorary Membership shall be awarded at the discretion of the Alumni Council. Honorary members will receive a framed Honorary Member certificate, will receive an Honorary Member card, will receive the e-update, will receive a subscription to the Ivy Tech Magazine and will be able to take full advantage of all affinity partnerships.


ARTICLE IV. ALUMNI COUNCIL

There shall be an Alumni Council, (hereinafter referred to as the “Alumni Council”) to advise the College with respect to the operation, activities, development and administration of the Association. The Alumni Council shall consist of no less than fifteen directors and no more than thirty directors.

Section 1. Duties. The duties of the Alumni Council shall be to assist the College in making recommendations, developing, assisting with the strategic initiatives of the Ivy Tech Alumni Association, Regional Associations and Alumni Networks. Make an annual report to the Board of Trustees and Ivy Tech Foundation, Inc. Assist with other alumni related matters as requested by the College.

Section 2. Directors. The Alumni Council shall be composed of a representative of each Regional Alumni Association, fourteen at-large directors and two current Ivy Tech students. The Regional Alumni Association representatives shall be selected by their respective association, the at-large directors by the Nominating Committee with a majority vote of the full Alumni Council and the two students shall be selected by the President of Ivy Tech Community College.

Section 3. Eligibility, Selection and Terms. In order to be selected and to retain a position on the Alumni Council, one must be an alumni and an annual contributor to the Ivy Tech Foundation, Inc. New directors will begin their duties on July 1. Directors shall serve a term of three years and may succeed themselves for one additional term.

Section 4. Ex-Officio. The President of Ivy Tech Community College, Vice President for Development and Executive Director for Advancement and Alumni Engagement shall serve as ex-officio, non-voting directors of the Alumni Council.

Section 5. Officers. The Officers of the Association shall consist of the Chairperson, Vice Chairperson, Secretary/Treasurer and Immediate Past Chairperson.

  1. Chairperson. Shall lead the Alumni Council and serve as the official public representative of the Alumni Council and the Association. The Chairperson or, in his/her absence, the Vice Chairperson shall preside at all meetings and activities of the Alumni Council. The Chairperson shall make such appointments as provided for in the by-laws.
  2. Vice Chairperson. Shall serve as chair of the Nominating Committee and ensure that each committee is working toward the strategic objectives of the Association.
  3.  Secretary/Treasurer. Shall ensure proper meeting minutes, record of all votes, resolutions, and other proceedings of the Alumni Council. Shall serve as chair of the Finance Committee and oversee the financial related activities of the Alumni Council.
  4. Immediate Past Chairperson. Shall serve as a resource to the Executive Committee and develop opportunities to keep past directors of the Alumni Council engaged.

Section 6. Officer Election and Terms. The Chairperson, Vice Chairperson, Secretary/Treasurer shall be elected bi-annually by the Alumni Council.  The term of office shall be for two years and begin on July 1. The Vice Chairperson shall succeed to the office of Chairperson in the year following the term as Vice Chairperson. The Chairperson shall succeed to the office of Immediate Past Chairperson in the year following the term as Chairperson.

Section 7. Vacancy. Any vacancy occurring on the Alumni Council shall be filled for the duration of the unexpired term by nomination from the Executive Committee to the Alumni Council.


ARTICLE V. MEETINGS

Meetings of the Alumni Council shall be held three times per year. The annual meeting will occur annually in June. Meetings will be published on an annual basis. Meetings of the Alumni Council may be called at any time, upon reasonable notice, by the Chairperson of the Alumni Council, by the President of Ivy Tech Community College, or by written request of a majority of the Alumni Council. shall consist of no less than fifteen directors and no more than thirty directors.

Section 1. Order of Business. The procedure of meetings and voting procedures will be in accordance with Robert’s Rules of Order: Reading of minutes of the previous meeting (and their approval), Reports from any guests, Reports of officers, Reports of ex-officio directors, Reports of standing/ad hoc committees, Reports of Regional Alumni Associations, Reports of Alumni Networks, Old Business and New Business

Section 2. Quorums and Proxy Votes. The number of directors present shall constitute a “quorum” for any regular or special meeting of the Association. For purposes of voting on issues before the Alumni Council, proxy votes will not be accepted.


ARTICLE VI. COMMITTEES

The activities of the Association shall be planned through a structure of four standing committees, in which directors will be appointed to serve on. The chair of each committee will be selected by the Chairperson of the Alumni Council in consultation with the Executive Committee with the exception of the Nominating Committee which is chaired by the Vice Chairperson and the Finance Committee which is chaired by the Treasurer.

Section 1. Executive Committee. The Executive Committee will be comprised of the officers of the Association and will help guide the strategic direction of the Association.

Section 2. Nominating Committee. The Nominating Committee chaired by the Vice Chairperson, is responsible for preparing a slate of officer candidates willing to stand for election biannually and a slate of candidates for at-large director vacancies of the Alumni Council. This committee will also from time to time present names of possible volunteers to work with the Alumni Council on various assignments and projects.

Section 3. Programs and Services Committee. The Programs and Services Committee reviews and recommends programs and services consistent with the mission and vision of the Association, including but not limited to: Regional Alumni Associations, Alumni Networks, awards program, and statewide alumni outreach events.

Section 4. Finance Committee. The Finance Committee chaired by the Secretary/Treasurer reviews and recommends programs and products which would generate additional revenue for alumni programs and services, oversees the growth of the membership program and coordinates Alumni Council participation in regional capital campaigns through the Ivy Tech Foundation.

Section 5. Ad Hoc Committee. Ad Hoc Committees may be formed at the discretion of the Alumni Council.


ARTICLE VII. REGIONAL ALUMNI

ALUMNI ASSOCIATION BY-LAWS

Section 1. Regional Alumni Association.

Section 1. Executive Committee. Any region of Ivy Tech Community College that desires to establish a Regional Alumni Association may submit an application to the Alumni Council. Upon acceptance by the Alumni Council they will be eligible for representation on the statewide Alumni Council as specified in these by-laws.

Section 2. Alumni Networks. Alumni Networks may be organized by request of ten or more alumni of a special interest group (i.e. Campus, Nursing, Culinary, Armed Forces, African-American Alumni, International Alumni, etc.) provided that they meet the criteria outlined for Alumni Networks.

Section 3. Duties. The duties of the Regional Alumni Association and Alumni Networks shall be to assist the College in support and advancement of its vision of Changing Lives, Making Indiana Great, implement the strategic initiatives of the Ivy Tech Alumni Association, make an annual report to the Alumni Council and assist with other alumni related matters as requested by the College, Region or Alumni Council.


ARTICLE VIII. AMENDMENT OF BY-LAWS

The by-Laws may be amended by the affirmative vote of two-thirds of the entire Alumni Council at any meeting of the Association.